Before
- Multiple spreadsheets and duplicated records
- Unclear payment references and forgotten renewals
- Important context lost in committee handovers
- Emails written and sent one at a time
Membership administration, kept together
Spend less time administering your club—and more time building it.
Membears replaces scattered spreadsheets, payment chasing, and one-at-a-time emails with one calm place to manage members, renewals, and payments.
Set up and preview your organisation before subscribing.
Member overviewToday at a glance
Active members148
Due soon6
AM
Aroha M.Renewal due in 7 days
ReadyJS
Jamie S.Joining request received
ReviewTP
Taylor P.Payment received
PaidThe job is important. The admin around it shouldn’t take over.
Volunteer committees already know their members. The hard part is keeping the details, payments, and handovers in one reliable place.
After
- One member register with clear statuses
- Renewals and reminders that keep moving
- Controlled access for the right administrators
- Records ready to search, filter, import, or export
Everything membership admin needs, without the sprawl.
Focused tools for the work your organisation does every season—not a complicated system for everything else.
Member records that stay useful
Keep contact details, member numbers, plans, status, renewal dates, notes, addresses, dates of birth, and custom fields together.
Public joining, with your rules
Give people a straightforward joining page with email verification and optional administrator approval.
Renewals that don’t rely on someone’s memory
Send reminders 30 days and 7 days before renewal or expiry.
Members can look after their own details
Secure passwordless links let members update information, manage Stripe billing, complete payment, or rejoin—without another inbox thread for your committee.
Bring your records with you
Import existing member data by CSV, then export records whenever you need them.
Clear roles and a traceable record
Give administrators the access they need while keeping sensitive actions controlled and recorded.
See what needs attention
Quickly understand active, pending, overdue, expired, and incomplete memberships.
A manageable way to get organised.
You don’t need to become a systems expert. Start with the information you already have, then set up the pieces your organisation needs.
- 1
Set up your organisation
Add membership plans, the fields you need, and your joining preferences. You can see how it will look before it goes live.
- 2
Bring members in
Import existing records or publish your organisation’s join page. Choose whether new requests need approval.
- 3
Let the routine work keep moving
Connect Stripe if you need online payments, then keep track of memberships, payments, and renewal reminders in the same place.
Payments, plainly explained
Online payments without turning your volunteers into payment-system experts.
Your organisation connects its own Stripe account. Member payments go directly to that connected account, while Membears guides the setup and collection process.
Set up your organisation01
Members use a familiar, secure Stripe checkout and billing experience.
02
Your organisation does not provide or store Stripe API keys in the application.
03
Manual payments, bank transfers, and free memberships still fit the same member register.
Practical trust, not promises
Records you can rely on when your committee needs them.
A structured, searchable member register gives your organisation a clearer operational record: verified member email addresses, optional signup approval, permission-based access, traceable administrative actions, and controlled CSV exports.
These tools help support privacy-conscious record keeping, governance, and reporting obligations. They do not replace your organisation’s own responsibilities.
- Each organisation’s data is kept separate
- Secure passwordless member access
- Controlled administrator permissions
- Payment information handled through Stripe
Made for the people keeping community organisations going.
Membears is focused software for membership groups of all shapes—from a volunteer club starting out to an established association needing continuity between committee members.
Community and social clubsSports clubsProfessional associationsCharities and non-profitsVolunteer-run organisations
A gentle start
Configure everything first. Subscribe when you’re ready to go live.
Use free setup mode to create your account, configure settings, draft plans, connect Stripe, add up to five test members, and preview your join page.
Community plan
$30 a month
For organisations with up to approximately 500 active members. This is a guide, not a sudden hard block.
When you’re ready, the paid plan unlocks live joining, member payments, imports and exports, self-service, reports, administrator invitations, and the full membership workflow.
Set up your organisationYour organisation exists to serve its members—not its spreadsheets.
Make room for the work that matters, with a member register that carries context forward when committee roles change.